Our client one of the UKs largest Facilities Management companies are looking for a Facilities Manager in the Poole area. The running of site, including full TFM (cleaning, catering, waste, Engineering) 3 x Engineers based on site with a team of cleaners and canteen staff. Day to day running and managing customers on site. PPM management, extra works and anything in-between Duties: • Responsible for answering telephone calls and directing calls to the appropriate point of contact
• Providing excellent service to clients and listening to enquires and ensuring clients are satisfied with the products we offer
• Greeting visitors in a friendly manner and ensuring that they are directed or taken to their meeting location or introduced to their point of contact
• Ensuring that visitors sign-in and out on the registration application. In addition, assist-ing visitors with difficulties to use the registration application. This ensures that all building personnel numbers are up to date particularly for security purposes
• Ensuring that all new staff members are registered on the registration application
• Providing a virtual office service, including assisting with client applications, contract agreements, account set-up and monthly invoicing of client payments
• Assisting the Finance Department with outstanding monthly payments owed by con-tacting the clients on phone and engaging with them to explain their situation, offering solu-tions to those arrears
• Providing general administrative support to the HR and Facilities Department
• Booking meeting rooms for meetings
• Ordering and organising refreshments and tableware for meetings
• Scheduling meeting room use for associated Departments, if needed
• Raising Purchase requisitions for office supplies
• Scheduling mail pick-ups and distributing incoming mail and franking outgoing mail
• Provide a Front of house service by maintaining the Reception area as a welcoming space, ensuring that all certificates are in place
• Organising and scheduling of the reception rota
• Reporting maintenance requests
• Overseeing that the cleaner’s job is well done This is a temp role paying £24 per hour PAYE or £30 per hour Umbrella. Previous experience as a Facilities Manager is essential. If you deem yourself suitable for this position, please apply Immediately. | 