SHE Administrator

SHE Administrator; 6 month contract; based in Portsmouth; £16.68 per hour (plus hols); 37 hours a week

A SHE Administrator is required to work for a leading defence company based in Portsmouth. This is a position for an experienced administrator with a detailed understanding of the systems, processes and procedures and their importance within the general operation of the department. The role will suit an administrator with previous experience working in a clerical environment.

Duties will involve;
• Undertakes a range of clerical and administrative duties within a department to ensure the smooth running of the department including processes documents and information received from a range of sources
• Identifies and undertakes initial investigation into discrepancies and shortages relating to product or services, this could involve statistical information, document control or physical stock control
• Collates and extracts data and produces routine reports, schedules, summaries and letters for internal circulation or for customers and suppliers
• May deal with customers and suppliers and exchange information in order to clarify a situation, e.g. placing orders, arranging appointments, deliveries, etc.
• Verifies calculations, checks or allocates costs, checks and obtains correct authorisation and obtains information for incorrect or incomplete documents
• Files documents and keeps filing systems up to date such that information can be readily retrieved

Safety - The role holder is responsible for taking reasonable care of their own health and safety ensuring high standards for safety, health and environment (SHE) in our organisation are maintained. This includes co-operating and following all reasonable instruction, information and training reporting work-related hazards or incidents and using all equipment for the purpose intended.

Knowledge, Skills & Qualifications
- Requires a basic knowledge of the area in which the role operates
- Understands how the area collectively works together in order to meet their objectives
- The role holder needs to understand the roles of others in their immediate team in order to help carry out their role effectively
- Procedures fully understood and role holder confident in solutionising from these procedures.
- Makes straightforward judgements by selecting appropriate solution from defined guidelines.
- Good communication skills
- Regularly exchanges information
- Will need to be able to confidently liaise with robust and sometimes awkward contacts

The jobholder will have some experience in a clerical role within the Business Support function and you will be able to use Microsoft Office software comprehensively

Morson is acting as an employment business in relation to this vacancy.

SHE Administrator; Health and Safety Administrator; Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control