Clerk of Works

Title: Clerk of Works
Location: Lincoln
Job type: Contract:
Contract Length: 6 months +
Determination: Inside IR35
Rate: Negotiable

Clerk of Works – Fire Safety and Legionella Project

1. Background

This project addresses significant fire safety deficiencies and a substandard heating/hot water system.

The fire safety improvements will bring the facility into compliance with the latest MoJ and British Standards by addressing:
• Lack of in-cell fire detection.
• Sub-standard fire alarm installations.
• Inadequate means of smoke ventilation in accommodation areas.
• Issues with emergency lighting.
• general alarm and cell call system.

The legionella heating project aims to:
• Deliver a primary heating/hot water distribution system that meets MoJ and BS standards.
• Enhance the welfare of prisoners and staff.
• Improve living and working conditions.
• Increase system efficiency and reliability.
• Reconnecting to the existing 3 no packaged plant rooms and 1 fire fighting PPR.
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2. Scope of Service
• Attend site for an average of 40 hours per week, in alignment with programmed site activities.
• Works period: 01/02/2024 to 01/07/2024, with potential extensions for future phases expected until end of 2027.
• Timesheets to be submitted weekly, with a staff number and login provided.
• Expenses are included in the hourly rate.
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3. Facilitation
• Act as the on-site liaison between Client Representative, consultants, contractor, and prison staff to ensure the project is delivered on time, within budget, and with minimal disruption to prison operations.
• Assess forward plans and ensure risk assessments and method statements are in place, with all stakeholders informed and committed.
• Liaise with the prison’s Works Department to resolve any project-related concerns.
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4. Quality Assurance and Oversight

Daily Oversight and Monitoring:
• Maintain a detailed site diary to record daily activities, incidents, and discussions, including photographs where relevant.
• Conduct regular site inspections to ensure compliance with project drawings, specifications, and good building practices.
• Identify defects, propose corrective actions, and maintain a log of findings.

Review and Inspections:
• Monitor workmanship and construction against drawings, specifications, and relevant standards.
• Witness pressure tests and commissioning activities for heating, fire safety, and other systems.
• Validate that fire safety installations meet design and safety standards, including compliance with MoJ technical requirements and BS standards.

Documentation and Reporting:
• Provide weekly brief reports to Client Representative summarising:
o Daily site activities and key inspections.
o Health and safety issues.
o General progress and observations.
o Design issues and mitigation.
• Deliver monthly reports to the Client Representative, covering:
o Overall site progress against the program.
o Quality of workmanship and compliance with specifications.
o Health and safety observations.
o Identified delays or issues.
o Design concerns and resolutions.
• Review and comment on contractor submissions, including monthly reports and handover documents (e.g., O&M manuals).

Snagging and Handover:
• Conduct snagging inspections and ensure all defects are rectified before handover.
• Produce a Practical Completion Report detailing unresolved issues or defects to the Client Representative.

Liaison and Coordination:
• Input into meetings with the Contractor and SLO to align construction activities with operational needs.
• Facilitate discussions and agreement on method statements that directly affect prison operations.
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5. Health, Safety, and Compliance

• Review and comment on site-specific health and safety issues, ensuring compliance with the Health and Safety at Work Act (1974), CDM Regulations (2015), and other relevant legislation.
• Monitor and address any observed safety violations or poor-quality workmanship on-site.
• Check and sign Building and M&E Day Work Sheets weekly.
• Ensure health and safety checks and procedures are completed prior to the commencement of works.
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6. Professional Conduct
• Previous experience in high security environment is preferred.
• Professional membership of ICWCI (Institute of Clerks of Works and Construction Inspectorate) or similar is desirable.
• Adhere to strict confidentiality protocols within the prison environment, ensuring no information is disclosed to unauthorised individuals.
• Demonstrate effective communication and always maintain a professional demeanour.
• Comply with all statutory requirements, company policies, and operational guidelines.
• Undertake additional duties as reasonably requested.
• Present a professional approach in terms of conduct, appearance, and punctuality.