Information Coordinator

Our client Scottish Power are currently recruiting for a Information Coordinator to join their team based in London or Glasgow on a contract basis initially. Ideally for this role they are looking for a candidate with a Document Controller background alongside some renewables experience. For more information on this role see below:

Main Purpose of Job

Belonging to the Project Management team and reporting to the Export Cable Package Manager, the Project information coordinator will support the package team in the Glasgow/London office in collation, co-ordination and monitoring of documentation, interface information and completions information.

The information coordinator will monitor and report on receipt and transmission of package information, maintaining records of status of information and reporting performance metrics of information against programme and the document release schedule. They will engage with package team members to monitor collation of information and ensure information is exchanged in a timely manner.

Key Tasks
• Working with Document Controllers, monitor completion of workflows by package team members
• Assists with compiling of SDC comment sheets in Aconex
• Management of change
• Development and maintenance of a package calender
• Collates document workflow timescale information and produce report showing performance metrics
• Set up and maintain completions tracker system (excel or dedicated system)
• Monitor and report on progress against baseline in line with Takeover Procedure milestones
• For export cables, track design, manufacturing, testing, installation and commissioning completion
• Track SPR readiness for new equipment, including safety procedures, personnel authorisations, training and O&M
• Assists with completions packages of information in Aconex
• Maintains interface milestone tracker – identifying outstanding information and recording transmittals
• Maintains completions tracker – identifying outstanding quality documentation and recording transmittals
• Produce report showing performance metrics for interface information, document transmittals and completions

Key Criteria
Essential
• Experience in knowledge management
• Good knowledge of large scale projects and its administrative tasks
• IT literate with the ability of operate MS Office and other IT based project management software
• Solid organisation and time-management skills
• Knowledge and experience of multi-tasking and prioritising
• Ability to work as part of a team and good interpersonal skills
• Cultural awareness
• Availability to work at other office locations from time to time
• Working knowledge of document control systems

• Desirable
• Aconex experienced user
• Understanding of engineering projects
• Past experience in renewables’ projects
• Understanding of EPCI contracts and their execution

Key Interfaces
• Reporting to the Export Cable Package Manager
• Engage with package team members to ensure effective information monitoring and control
• Collaborate with Document Controllers to monitor timescales for document transmittals and commenting periods