Posted 4 November 2024
Job ref: JOB-29624
Administrative Assistant - Maintenance
- Location: Freeport, Texas, United States
- Salary: $20 per hour
- Category
- Sector: Oil and Gas
- Contract type Contract
- Consultant: Jessica West
Essential Functions
- Provides general administrative support to the Maintenance group at the client Facilities.
- Responsible for generating purchase requisitions for, vendor setup, assist with correspondence for price quotes and deliveries, and researching discrepancies for Maintenance - LQF. Duties also include processing/tracking invoices, supporting documentation and purchase orders for accuracy and receiving in SAP.
- Serves as the Document Control Administrator for Maintenance group.
- Update and Create Maintenance Procedures and upload versions in Content Server
- Maintains an up-to-date list of Maintenance personnel including addresses and contact information.
- Maintains call-out schedule for Maintenance group.
- Administers the Maintenance LQF intranet home page.
- Reviews and verifies Maintenance Superintendent LQF expense account statements to ensure correct categorization, coding and submit for Superintendent approval.
- Assist in coordinating employee events.
- Assist with SES entry for the terminal
- Monitor supply cabinets and place office supply and breakroom orders
- Support Technicians with completing work orders/test reports in SAP
- Coordinates sends/receives and distribute all mail to appropriate parties
- Coordinates courier service needs to support of departments
- Maintains office areas, work orders, equipment and housekeeping of LQF Maintenance Building and Control Systems Building (old Re-gas Control Room).
- All SES entry for nested contractors
Primary Duties and Responsibilities
- Assist the warehouse and procurement as needed
- Enter SAP Work Notification as instructed by the maintenance team
- Enter Purchase Requisitions for the maintenance team as instructed
- Enter IT request for the maintenance department as needed
- Assist Human Resources with company and community events as needed
- Record Minutes of important meetings as needed.
- Other duties as assigned and deemed necessary by management