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Posted 4 November 2024
Job ref: JOB-29624

Administrative Assistant - Maintenance

  • Location: Freeport, Texas, United States
  • Salary: $20 per hour
  • Category
  • Sector: Oil and Gas
  • Contract type Contract
  • Consultant: Jessica West

Essential Functions

  • Provides general administrative support to the Maintenance group at the client Facilities.
  • Responsible for generating purchase requisitions for, vendor setup, assist with correspondence for price quotes and deliveries, and researching discrepancies for Maintenance - LQF. Duties also include processing/tracking invoices, supporting documentation and purchase orders for accuracy and receiving in SAP.
  • Serves as the Document Control Administrator for Maintenance group.
  • Update and Create Maintenance Procedures and upload versions in Content Server
  • Maintains an up-to-date list of Maintenance personnel including addresses and contact information.
  • Maintains call-out schedule for Maintenance group.
  • Administers the Maintenance LQF intranet home page.
  • Reviews and verifies Maintenance Superintendent LQF expense account statements to ensure correct categorization, coding and submit for Superintendent approval.
  • Assist in coordinating employee events.
  • Assist with SES entry for the terminal
  • Monitor supply cabinets and place office supply and breakroom orders
  • Support Technicians with completing work orders/test reports in SAP
  • Coordinates sends/receives and distribute all mail to appropriate parties
  • Coordinates courier service needs to support of departments
  • Maintains office areas, work orders, equipment and housekeeping of LQF Maintenance Building and Control Systems Building (old Re-gas Control Room).
  • All SES entry for nested contractors

Primary Duties and Responsibilities

  • Assist the warehouse and procurement as needed
  • Enter SAP Work Notification as instructed by the maintenance team
  • Enter Purchase Requisitions for the maintenance team as instructed
  • Enter IT request for the maintenance department as needed
  • Assist Human Resources with company and community events as needed
  • Record Minutes of important meetings as needed.
  • Other duties as assigned and deemed necessary by management
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