Project Administrator

Our client Scottish Power are currently recruiting for a Project Administrator/Resource Planner to join the team based in London (EC4Y OAN)

This would be a contract role for 12 months and it will be a hybrid role with 2 days a week required in the office.

Main Purpose of Job
The Project Administrator is a role within the Offshore Business focussing on the delivery of project support and administration in an offshore project (EA1N).
Belonging to the Project Controls team and Reporting to the Project Controls Manager, the Project Administrator will be supporting the project team in the day-to-day office and support tasks such as: managing the internal communication distribution, ad-hoc support and analysis to senior management, correspondence, maintain documentation records as well as project team personal details and expenses.

The candidate will also be responsible for the will be the Resource Plan Management.

Key Tasks
• Day-to-day office support.
• Prepare, modify and distribute and manage documents including correspondence, reports, drafts, memos.
• Administration support and administrative assistance to the members of the team
• Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
• Ensure correct tracking of expenses under his/her scope, i.e.: administration budget.
• Maintain electronic and hard copy filing system.
• Coordinate and maintain records for staff.
• Order resources, like equipment and software.
• Manage the Time sheet portal.
• Keep an updated Project Resources Plan aligning all the inputs and needs coming from the Packages (Project), IBR Offshore Business (Department) and the External Market.
• The candidate will act as the main link between the Project (Project Controls Department) and the Iberdrola Offshore Business (Business Performance – Resources Management Department).
• Support the recruitment process to ensure that it is aligned with the approved plan.
• Create and manage the Purchase Orders for External Resources.
• Manage the Budget for Salaries and Travel and keep an updated Best Estimate on budget forecast.

Key Criteria
Essential
• Degree and professional qualification in business administration or related degree.
• Previous experience in similar roles as Project Administrator, Project Coordinator or similar role.
• Hands-on experience with flowcharts, technical documentation, and schedules.
• Proficient use of MS Office
• Competent report writing, presentation skills and ability to summarize a parameters and drivers impacting the cost control function.
• Able to manage large amounts of data in an organized and structured way.
• PMP/ Prince2 certification is a plus.
• Proven experience working with SAP (Requistitions and PO creation, VOWD, invoicing process…).