Document Controller - Suffolk

We currently are looking a Document Controller to join our client on a nuclear new build project located in Suffolk.

This role will be located in the Sizewell office 3 days per week and the other 2 days will be hybrid. This is a contract role until December 2025 but then likely to be extended due to the length and size of the project.

Job Purpose:
The Document Controller within the Project Delivery Organisation (PDO) is responsible for ensuring nuclear industry and major project best practice in documented information and records are defined and deployed across projects and contracts within the SZC Delivery organisation. They will ensure that the documented information and records management arrangements and requirements are clearly communicated for effective deployment by the projects and their supply chains. They will support the Document Lead/Manager and PDO Quality Director in discharging their Licence Conditions compliance owner and manager duties.
As the project/contract/supplier focal point for implementation of SZC’s document strategy, the position requires an individual who is comfortable as the visible champion for document management and who will positively support the drive for documents right first time within Multi-Disciplinary Teams (MDT), including implementation of lessons learned from the Hinkley Point C (HPC) project.
They will work in close collaboration with the SZC project Multi-Disciplinary Teams (MDT), other project functions and the supply chain to ensure that documents are delivered consistently (safely, efficiently and right first time) compliant with the nuclear site licence requirements and industry best practice.

Job responsibilities:
• Maintain, issue and distribute controlled copies of information, keeping up-to-date records of all information and ensuring that it is available to the Project Team.
• Provision of advice and information to ensure team members are compliant with the document management system process and procedures and best practice is incorporated.
• Liaison with a variety of stakeholders including the Project Team, Contractors and Suppliers with respect to issue of information and document storage.
• Carry out conformance checks on document and drawings with regards to status and format in accordance with procedures.
• Assist Project Managers in maintaining a compliant and organised document filing structure in both hard copy and electronic format.
• Support to Project Managers in preparing documentation at close out of projects and documentation for archive in either hard copy or electronic format as required.
• Identify, capture and implement document management lessons learned from the HPC Project team and other industry experience for incorporation into the project development phases

Knowledge & Skills
Essential
• The ideal candidate would have Document Controller experience ideally within a project environment dealing with engineering data and use of an Electronic Document Management System to maintain documents and records.
• Competence with Adobe Acrobat is desirable along with the Microsoft suite of applications (Word, Excel, PowerPoint, Visio and Outlook). Experience of working within a technical / engineering environment would also be beneficial.
• The candidate should possess a high level of organisational skills, have the ability to prioritise workload and work under pressure.
• Working as a team player and being self-motivated is essential to the role, who recognises how their position impacts and influences others.
• The individual should have a good understanding of electronic file types and the requirement for accurate document referencing.
• Must have major project records / document and data/information management experience
• Strong organisational and management skills
• Act as a strong advocate for best practice, able to support and defend practical deployment and solutions, whilst remaining open to the ideas of others
• The ability to build effective relationships with internal and external stakeholders
Desirable
• ‘Teamcenter’ EDRMS experience would be advantageous
• Knowledge & understanding of the nuclear industry/Nuclear Site License conditions.

Qualifications & Experience
Essential
• Experience of interfacing with project teams and with supply chain organisations
• Experience of implementation and management of records / document and data/information management methodologies and tools within a major project environment
• Understanding and application of the Quality process applicable to Document Management.
Desirable
• Experience in the application of ISO9001/19443, ISO14001, ISO 45001 and GSR2 standard in a multidisciplinary project environment.
• Large-scale infrastructure project experience
• Previous experience of working in a highly regulated environment
• Previous experience within the nuclear industry.