Recruitment Assistant

Job Title:                                Recruitment Assistant

Department:                            People & Organisational Development

Location:                                Service Headquarters, Sadler Road, Winsford – 4 days per week, based on site.

Responsible to:                       Recruitment Coordinator

Salary:                                    £25,584

Length of Contract:                 4 – 6 months

JOB PURPOSE

Provide effective administrative support with day to day resourcing activities for the People and Organisational Development function including the maintenance of standard documentation, letters and forms, updating systems and providing support for events and recruitment campaigns.

PRINCIPAL RESPONSIBILITIES

• Put together professionally presented recruitment packs for both candidates and managers, to ensure that candidates receive comprehensive information relating to job vacancies and managers receive timely and accurate details on candidate for selection. 

• Provide support for internal and external recruitment events, from advert to date of commencement ensuring all elements of the process run smoothly and that the experience for the candidate is positive and enhances the image and reputation of CFRS.

• Assist in the planning and organisation of youth engagement recruitment and development events including careers fairs, Princes Trust activities, apprenticeship scheme selection and school work experience programmes.

• Request and receive references, both written and verbal, (in line with HR recruitment policies), to aid recruitment decisions and avoid delays in filling positions.

• Receive and check forms and supporting documents in relation to DBS and other employment checks; enter data from the DBS clearance checks onto HR Pro to ensure we have up to date status on each employee’s personnel file.

• Liaise with relevant HR Business Partner in order to issue statements of written particulars to employees within the statutory timescales ensuring details are accurate and have been quality assured.

• Issue, collate and record data from exit interviews to ensure HR can report and respond to feedback from employees who are leaving CFRS; and having analysed trends and information feed into Workforce Plans.

• Maintain a database of up- to-date job descriptions for each post, standard letters and forms and standard contracts of employment (Statement of Written Particulars) to ensure managers and the service have the correct documents when recruiting employees; documents which are fit for purpose, comply with employment legislation and enhance the public image of CFRS.

• Update the HR system to reflect all staff deployment activity and job changes (permanent or temporary) to ensure that HR records are accurate and current and that management information is readily available.

• Provide administrative support and work in conjunction with the Community Safety Team to ensure the appropriate and timely recruitment of volunteers to CFRS.

• Work as a team and provide support to other HR colleagues during periods of peak activity within their area e.g. a large restructure.

• Collate information in order to respond to freedom of information requests and update and maintain HR information and records in accordance with established policies and procedures to support the accurate maintenance and provision of HR information.

• General administrative duties such as answering telephones, stationary supplies and equipment, monitoring and processing invoices, all in accordance with agreed rules and processes.

Please send over your application to Imogen Parr: imogen.parr@morson.com